NICOLE VAIDOSA

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HOW TO: THROW A SURPRISE BIRTHDAY PARTY

August 6, 2016

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Happy weekend everyone!

Summer is my favourite season and my favourite time of the year. Not only is the weather great but there is also a lot of events happening, including BIRTHDAYS! Anyone who knows me, knows I love planning parties… SURPRISE!

This year, I decided to plan a surprise birthday party for my mother for her 50th and it was amazing! She had no idea at all, it was a huge success! A few weeks later, my mother got me back with my own surprise birthday party (good job, Mom!) – like mother, like daughter, right?

There isn’t anything quite as stressful, or totally fun, as throwing a surprise party! The adrenaline kicks in and you are on a total high from the excitement and anticipation… but you’re also having regularly scheduled panic attacks to make sure that the surprise remains under wraps. Planning a surprise party can be filled with many highs and lows!

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With all that being said, I thought I’d share with you some tips on how to throw a surprise birthday party:

Send sneaky invites

For most of the surprise parties I’ve planned, I’ve used Facebook. It is super easy to create an event/group which can be secret (so the guest of honor doesn’t see it) to invite friends. Remember to specify that this is a SURPRISE party so no one mentions it to the guest of honor – I usually add the word “SURPRISE” to the event/group title to help remind everyone.

If you or the guests you want to invite do not have Facebook, I would recommend telling them individually and face-to-face, if possible. It’s all about secrecy! Keeping communications isolated and separate will help you to be clear and precise with each guest. Do not send any written invites unless you are 100% sure the guest of honor will not see it.

Plan the venue

Pick a venue that your guest of honor wouldn’t get suspicious about. Make sure you have a proper venue size depending on how many people will be attending. Don’t forget to make reservations to secure your spot and make sure you let the venue know that it is a SURPRISE for the guest of honor.

Plan the food and the cake

A party means you need food and nobody wants to run out of food at a party! Depending on what time of day the party is held, you may be serving brunch, lunch, dinner or late night appetizers and finger foods. Try planning a menu you can make ahead of time to reduce preparation on the day of the party. You could also order food and the cake so all you need to do is pick it up! Don’t be afraid to ask help from your guests, I am sure they would love to help out!

Plan the distractions

This is probably the most complicated part of planning a surprise party. Finding clever and creative ways to get the guest of honour out of the way on the day of the party is crucial. I recommend having someone who can act as your decoy, someone who will be with the guest of honour and who can let you know where they are and when they will be coming back. This will give you time to prepare and get everything ready before they come back for the big surprise!

Plan the parking

Make sure you indicate to your guests where they can park their cars so that it doesn’t tip off the guest of honor. For my mom’s surprise party, I had people park at a school nearby or on other streets around my neighbourhood.

Beware of the decorations

Make sure you keep party decorations out of sight until the surprise! Pay close attention to decorations near doors and windows that might be seen from outside.

Have guests arrive early 

To be safe, have everyone arrive early for the party. I usually ask guests to arrive 30 minutes to an hour earlier to ensure the stragglers will still more than likely arrive before the guest of honor. Nothing is worse than having your guest of honor arrive with other guests they know at the same time!

Capture the moment

This is something I always make sure I do. Have a camera ready to capture the moment when the guest of honor walks in. If you don’t have a camera or don’t have time to set this up, designate a couple of the guests to take pictures/videos! I also like setting up an area with balloons or hanging pictures to act as a backdrop for picture-taking. Don’t forget to take pictures!

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Throwing a surprise party can be really fun if you have everything planned out and have everything ready to go! Remember, you don’t have to do this alone – round up those helpers and make sure everyone knows their role and what their doing! GOOD LUCK!

Have you planned any surprise parties? What helped you pull them off successfully?

Leave your thoughts and comments down below, I would LOVE to hear from you!

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Comments

  1. Britt says

    August 7, 2016 at 2:25 pm

    Loved reading your tips, and am going to implement these when I throw a surprise party soon!! Thank you ?

    Reply
    • nicolevaidosa says

      August 8, 2016 at 7:01 pm

      Thank you!! I am glad you enjoyed it 🙂 xoxo Good luck with your surprise party!
      ~ Nicole

      Reply
  2. Meg Dunigan says

    August 7, 2016 at 3:38 pm

    I love this post! Surprises are so much fun 🙂 I threw a surprise 85th birthday party this year for my grandma and 26 out of her 27 grandchildren were able to make it in! She had no idea and it made her so happy 🙂 Surprises for the ones you love are amazing! xxx

    Reply
    • nicolevaidosa says

      August 8, 2016 at 7:01 pm

      Wow!!! That’s amazing. Such a big family, that must be so nice 🙂
      I agree, surprises are so much fun!!
      ~ Nicole

      Reply
  3. Katie says

    August 7, 2016 at 9:02 pm

    Love this idea for a blog post! Beautifully executed 🙂

    Reply
    • nicolevaidosa says

      August 8, 2016 at 7:00 pm

      Thank you so much! 🙂 xoxo
      ~ Nicole

      Reply
  4. Kasey says

    August 7, 2016 at 9:18 pm

    Awe that is so fun! My mother would kill me if I threw her one haha but great tips for friends!

    Reply
    • nicolevaidosa says

      August 8, 2016 at 6:59 pm

      Haha my mom was too in shock and surprised to be mad at me for it! 😉 Glad you liked my post!
      ~ Nicole

      Reply
  5. kierra says

    August 8, 2016 at 12:19 am

    What a wonderful month for you. That birthday party planning sounded like so much fun and something I should do for my mother as well. Moms are always so busy trying to makes us feel the best that sometimes we need to remember to make them feel their best.

    http://www.naturallyfarout.com
    -Kierra

    Reply
    • nicolevaidosa says

      August 8, 2016 at 6:59 pm

      Thank you! It really was an amazing month! 100% agree with you – she never expected me to do something like this for her so it was really great to see her so surprised and happy! 🙂 Good luck with yours if you do go through with it!
      ~ Nicole

      Reply
  6. Beate says

    August 8, 2016 at 2:09 pm

    Love the ideas, thinking of planning one for a friend soon 🙂 x

    Reply
    • nicolevaidosa says

      August 8, 2016 at 6:58 pm

      Oh fun!!! Good luck with it 🙂 xoxo
      ~ Nicole

      Reply
  7. rosie says

    August 8, 2016 at 4:56 pm

    what a sweet idea and what great tips!

    Life is just Rosie

    Reply
    • nicolevaidosa says

      August 8, 2016 at 6:57 pm

      Thank you so much! 🙂
      ~ Nicole

      Reply
  8. Monika says

    August 10, 2016 at 2:33 am

    girlll these are such amazing tips!! I love surprises and I love surprising people. I am going over all of them whenever I plan to throw a surprise party. Thank you soo much for sharing <3

    xoxo
    Monika | http://www.palateforstyle.com

    Reply
    • nicolevaidosa says

      August 12, 2016 at 10:11 pm

      Thanks so much!! Glad you found them useful 🙂 xoxo
      ~ Nicole

      Reply
  9. Elizabeth says

    August 14, 2016 at 7:28 am

    Awww this is such a sweet idea! I love surprising people too, it’s the best feeling 😀 love your snaps and that cake with the strawberries looks lush! xx

    elizabeth ♡ ”Ice Cream” whispers Clara | (lets follow each other on bloglovin or instagram)

    Reply
    • nicolevaidosa says

      August 14, 2016 at 6:07 pm

      Thank you Elizabeth! For sure, I will look you up on both! 🙂 xoxo
      ~ Nicole

      Reply

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Hi everyone! My name is Nicole and I am a lifestyle blogger and Youtuber! Welcome to my blog, my little space where I share my thoughts on products I love, photos, and just anything and everything lifestyle and beauty related!

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